writing a to whom it may concern letter
The salutation is an important part of a letter. The choice of the right salutation depends on whether you know the person you are writing to and how formal your relationship is. These salutations should be used with people you are close to, as they might offend others. бThere should be a comma after the salutation and a colon after БTo Whom It May ConcernБ. No full stop is needed after Mr, Ms, and Dr. The form Mrs is outdated. Avoid the exclamation (! ) in salutations. There two ways in which business letters usually start: they make reference to a previous contact, for example, phone conversation, meeting, previous mail correspondence; or they are the first contact with the recipient.
I am (we are writing) regarding your inquiry about Б our phone conversation Б Thank you for contacting us. I am (we are) writing to inform you that Б confirm Б enquire about Б complain about Б I am contacting you for the following reason. I recently heard about Б and would like to Б It would be helpful if you could send us Б We are pleased to announce that Б I am delighted to inform you that Б We regret to inform you that Б бI m afraid it would not be possible to Б Unfortunately we are unable to Б After careful consideration we have decided Б Please find attached (for emails) If you require more information, please let us know.
Please do not hesitate to contact us if you need any further assistance. I am looking forward to hearing from you soon. We are looking forward to meeting you on 21 January/in Tromsце. We would appreciate your reply at your earliest convenience. The closing salutation must match the opening salutation and the overall tone of the letter. Choose one of the following closing lines depending on the formality of the salutation.
Consider addressing your letter as "Dear Recruiter" instead of a very impersonal "To Whom it May Concern. " Contain your enthusiasm about replying to a blind ad -- that's why it could be wise to say you're interested in learning more about the position instead of you're sure you want the job that was advertised.
If you're unsure of the person's name and have been unsuccessful in obtaining the name due to an uncooperative operator or receptionist, be cautious about expressing too much excitement about the company.
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